Struggling to win commercial cleaning contracts? You’re not alone. Success isn’t just about offering the lowest price—it’s about presenting polished proposals, accurately costing jobs, and showing clients why your team is the best choice.
These 10 essential templates for cleaning businesses make it easy to create professional bids, track leads, respond to RFPs, and follow up effectively. Save hours of paperwork, reduce mistakes, and increase your chances of winning every contract.
Whether you’re a small janitorial company or a growing commercial cleaning business, these ready-to-use templates will help you streamline your bidding process and close more deals.
Each template in this collection is fully customizable to fit your specific business needs. Simply:
These templates are designed to work together as an integrated system but can also be used individually as needed. Let's explore each template and how it can benefit your cleaning business.
Create professional cleaning proposals that clients can review and approve quickly. Include pricing, service details, and contract terms in a clean, organized format.
A professional proposal increases client confidence and improves your chances of winning bids.
Accurate job costing is critical for profitable cleaning bids. This template ensures labor, materials, and overhead are accounted for.
Maximize profitability with precise job costing. This template ensures you’re pricing accurately, identifying margin gaps, and making smarter bids. By understanding every cost component, you can spot inefficiencies and optimize your pricing strategy to improve your bottom line.
This template streamlines your response to RFPs and tenders, helping you present your company as the perfect fit for large contracts. It covers everything from requirements to value proposition, ensuring you stand out with clear, compelling submissions.
RFP responses can be time-consuming and high-stakes. This template helps you craft compelling, well-organized responses that highlight your strengths, meet all requirements, and give you a competitive edge. It's designed to save you time while maximizing your chances of landing high-value contracts with larger organizations or government entities.
This template provides a step-by-step guide to creating a powerful marketing strategy that attracts and retains clients. It helps you define your target audience, fine-tune your messaging, and execute marketing tactics that get results.
A clear, strategic marketing plan drives commercial cleaning business growth. This template helps you create a targeted, multi-channel approach that optimizes marketing spend and maximizes lead generation. It’s designed to ensure you’re not just marketing—but marketing smartly and effectively to bring in commercial cleaning clients.
Stay organized and follow up with prospects effectively. Track leads and know which opportunities are ready for bidding.
Keeping track of potential clients is crucial for winning more commercial cleaning contracts. This lead tracker ensures you never lose sight of a prospect, follow up consistently, and prioritize the opportunities most likely to convert. By organizing your commercial cleaning leads in one place, you improve your bid success rate, strengthen client relationships, and grow your business faster.
Create itemized, client-friendly cleaning quotes that clearly communicate the value of your services.
Send polished, client-ready commercial cleaning quotes quickly, helping prospects understand your value and increasing your chances of winning more contracts.
Maximize revenue from existing clients by offering additional services.
Increase profitability per commercial cleaning client without acquiring new accounts, boosting revenue from existing relationships.
Show clients why your commercial cleaning business stands out from competitors.
Show clients why your commercial cleaning business stands out from competitors.
Highlight your unique value as a commercial cleaning business, helping clients see why your services are the best choice. This gives your proposals a competitive edge and increases your chances of winning contracts.
Never miss an opportunity to stay top-of-mind with prospects. This email template is designed for commercial cleaning businesses to follow up on proposals, confirm bids, and nurture client relationships.
Use this template to consistently follow up on commercial cleaning bids, increase your proposal conversion rate, and build stronger client relationships. It keeps communication professional, saves time, and helps you close more contracts.
Set your commercial cleaning business up for long-term success with a clear, strategic plan. This template helps you define your goals, outline services, identify your target market, and map out financial and operational strategies.
A professional commercial cleaning business plan keeps your team aligned, guides decision-making, and demonstrates to investors or partners that your business is ready to grow. Planning ahead helps you operate efficiently, secure new clients, and scale your commercial cleaning services confidently.
Templates get you started—but Swept does the heavy lifting for you, so you can stop chasing paperwork and focus on running a profitable commercial cleaning business. With Swept, you can:
Automate core operations like scheduling, time tracking, mobile clock in/out, payroll reporting, and cleaning instructions by location
Streamline communication with alerts for no-shows or late arrivals, multilingual messaging in 100+ languages, and the Spanish mobile app for team updates
Simplify support and compliance by onboarding staff with in-app guides, videos, and articles, plus live chat support when you need it
Optimize and scale your business by tracking inspections, performance, and quality control, managing client messaging, running profitability reports, and handling supply requests, work orders, and one-time services.
Get Swept today and stop managing chaos—automate your operations, keep your team accountable, delight your clients, and grow your commercial cleaning business with confidence.