How Janitorial Software Helps You Win More Bids

Winning contracts in the competitive cleaning industry can be a game-changer for your janitorial business. At a recent Cleaning Prophets Takeover event, facility managers who evaluate janitorial bids shared key insights into what they look for when selecting service providers. Their feedback echoed what we hear every day from janitorial owners. 

Swept is designed to help you address these pain points so that you can show up as the most credible and capable provider in the market.

Here’s how Swept janitorial software can help you meet facility managers' top concerns:

1. Prove You Have a System to Manage Your Team

Facility managers want to ensure that your operations are organized and efficient. Our software provides a robust timekeeping and task management system, allowing you to assign checklists, track work in real-time, and ensure accountability at every cleaning. You'll be able to show prospective clients that you have a clear, organized system in place for managing your cleaning crews—something they highly value when reviewing commercial cleaning bids.

2. Demonstrate Oversight of Your Cleaning Team

One of the biggest concerns for facility managers is how you maintain oversight over your team in multiple locations. Our software’s GPS-enabled time tracking ensures that your teams are where they need to be, at the right time, and that their work is being completed as planned. This level of visibility allows you to deliver reports that prove you maintain close oversight, giving decision-makers peace of mind.

3. Show a History of Execution and Reliability

Facility managers are keen on seeing a proven track record of successful contract execution. With our system, you can document and showcase your past performance through detailed reports and data on completed jobs, inspections, and quality control. Whether it's turnover rates or employee performance, our software gives you the insights you need to prove your reliability and build confidence with potential clients.

4. Align Your Proposal with the RFP Language

Understanding the specific requirements outlined in an RFP is critical, and our software helps you tailor your proposals to fit their language and expectations. With built-in tools for tracking compliance and operational efficiency, you can confidently highlight how your processes directly meet the specifications of the job, positioning yourself as a thoughtful and precise bidder.

5. Prove Your Ability to Retain Cleaning Contracts

A high turnover rate can be a red flag for facility managers. With our system, you can monitor and analyze employee and contract retention data, providing the proof they need to see that you consistently hold onto key contracts. Our software helps you track client satisfaction and team performance, allowing you to demonstrate that you not only win contracts but keep them.

6. Maintain Integrity: Deliver on Your Promises

Lastly, integrity is a crucial factor for facility managers. They want to know that what you commit to in your proposal is what you’ll deliver. With the transparency provided by Swept’s performance tracking and reporting features, you’ll have the data to back up your work and ensure you are meeting your commitments. You can offer clients real-time insights into the work being done, ensuring that they see firsthand how you are delivering on your promises.

By leveraging Swept, you can not only manage your team more effectively but also demonstrate to facility managers that your company has the systems, oversight, and integrity they need when awarding cleaning contracts. 

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