--- title: How To Make An Invoice For Cleaning Services description: Read on to learn how to make an invoice for cleaning services. image: https://learn.sweptworks.com/hubfs/Cleaning-Business-Owner-Invoice.jpeg --- [![swept\_RGB\_Primary Blue](https://learn.sweptworks.com/hubfs/swept_RGB_Primary%20Blue.png)](https://www.sweptworks.com/) [Login](https://app.sweptworks.com/) [![calendar icon](https://learn.sweptworks.com/hubfs/2024%20Files%20(Sorted)/Swept%20Website/All%20Icons/icons/scheduled%20event.svg) Get Demo](https://sweptworks.com/product-demo-form) [![swept\_RGB\_Primary Blue](https://learn.sweptworks.com/hubfs/swept_RGB_Primary%20Blue.png)](https://www.sweptworks.com/) Solutions ![](https://learn.sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) Compare Plans ![](https://learn.sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Launch Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Launch%20Icon.svg) Launch Start strong with time tracking, scheduling, and compliance tools for your team.](https://sweptworks.com/launch) [![Optimize Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Optimize%20Icon.svg) Optimize Win and retain more contracts with stronger quality control and team visibility.](https://sweptworks.com/optimize) [![Scale Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Scale%20Icon.svg) Scale Grow profitably with better client communication, supply workflows, and cost control.](https://sweptworks.com/scale) [![Messages GIF\_v2](https://learn.sweptworks.com/hubfs/Product%20Images/Messages%20GIF_v2.gif) Client & Cleaner Messaging Stop drowning in emails and WhatsApp messages Learn more →](https://sweptworks.com/features/cleaning-business-communication-system) [![Time Tracking](https://learn.sweptworks.com/hubfs/Product%20Images/Booking%20%26%20Scheduling_FP.png) Time Tracking Track time for about $1/day →](https://sweptworks.com/cleaning-company-time-tracking-app) [![Inspections](https://learn.sweptworks.com/hubfs/Inspections.jpg) Quality Assurance Keep quality consistent and clients informed →](https://sweptworks.com/janitorial-inspection-software) [![profitability](https://learn.sweptworks.com/hubfs/profitability.gif) Profitability Report Make pricing decisions with confidence →](https://sweptworks.com/features/janitorial-profitability-tracking-software) Find out which plan is right for your business [Compare Plans](https://sweptworks.com/compare-plans) Resources ![](https://learn.sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Resources Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Resources%20Icon.svg) Resources Proven guides, templates, and powerful tools for janitorial businesses.](https://sweptworks.com/resources) [![Free Tools icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Free%20Tools%20icon.svg) Free Tools Interactive calculators & tools to help you make better business decisions.](https://sweptworks.com/resources/tools) [![Blog Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Blog%20Icon.svg) Blogs Learn about latest trends and tools in commercial cleaning industry.](https://learn.sweptworks.com/) [![Success Stories Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Success%20Stories%20Icon.svg) Success Stories Successful janitorial businesses that run on Swept.](https://sweptworks.com/resources/success-stories) [![Job Costing tool](https://learn.sweptworks.com/hubfs/Hubspot%20Blog%20Headers%20(1).gif) Free Job Costing Calculator Bid confidently based on accurate job costs & target profit margin Use for free →](https://sweptworks.com/features/cleaning-job-costing-software) Get support resources & attend weekly training [Support Hub](https://sweptworks.com/resources/support) [About](https://sweptworks.com/about) [Login](https://app.sweptworks.com/) [![calendar icon](https://learn.sweptworks.com/hubfs/2024%20Files%20(Sorted)/Swept%20Website/All%20Icons/icons/scheduled%20event.svg) Get Demo →](https://sweptworks.com/product-demo-form) Run Operations Make shifts clearer and day-to-day work easier for your team. [![Time Tracking Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Time%20Tracking%20Icon.svg) Time Tracking Track hours and GPS check-ins with easy clock in and out.](https://sweptworks.com/cleaning-company-time-tracking-app) [![Shift Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Shift%20Icon.svg) Scheduling Assign shifts clearly and keep teams on track.](https://sweptworks.com/scheduling-software-for-janitors) [![Work Order Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Work%20Order%20Icon.svg) One-Time Job Work Orders Create and manage one-off jobs without the chaos.](https://sweptworks.com/features/janitorial-work-order-software) [View All Features →](https://sweptworks.com/features) Prove Quality Show consistent service with clear proof and communication. [![Inspection Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Inspection%20Icon.svg) Inspections Popular Capture proof of work with photos, notes, and reports.](https://sweptworks.com/janitorial-inspection-software) [![Checklist Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Checklist%20Icon.svg) Cleaner Checklist Create clear, consistent checklists with translation in 100+ languages.](https://sweptworks.com/features/janitorial-checklist-software) [![Messaging Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Messaging%20Icon.svg) Team & Client Messaging Popular Keep conversations with cleaners and clients in one place for faster updates.](https://sweptworks.com/features/cleaning-business-communication-system) Control Costs Track job costs, supplies, and margins. [![Profitability Reports](https://learn.sweptworks.com/hubfs/Swept%20Icons/Profitability%20Reports.svg) Profitability Report See which jobs are making money and which are not.](https://sweptworks.com/features/janitorial-profitability-tracking-software) [![Job Costing Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Job%20Costing%20Icon.svg) QuickBooks Online Payroll Integration New Send approved hours to QuickBooks and simplify payroll.](https://sweptworks.com/features/integrations/payroll/quickbooks) [![Supplies Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Supplies%20Icon.svg) Supply Management Track supply usage and avoid over-ordering.](https://sweptworks.com/features/janitorial-supply-inventory-management-system) Not sure where to start? Watch our interactive demo to learn more. Interactive demo Video [![GPS Update Dec 18](https://learn.sweptworks.com/hubfs/Product%20Images/GPS%20Update%20Dec%2018.png) ▶](https://sweptworks.com/product-demo#tour) ✕ [Login](https://app.sweptworks.com/) Solutions ![](https://learn.sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) Run Operations Make shifts clearer and day-to-day work easier for your team. ![](https://learn.sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Time Tracking Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Time%20Tracking%20Icon.svg) Time Tracking Track hours and GPS check-ins with easy clock in and out.](https://sweptworks.com/cleaning-company-time-tracking-app) [![Shift Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Shift%20Icon.svg) Scheduling Assign shifts clearly and keep teams on track.](https://sweptworks.com/scheduling-software-for-janitors) [![Work Order Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Work%20Order%20Icon.svg) One-Time Job Work Orders Create and manage one-off jobs without the chaos.](https://sweptworks.com/features/janitorial-work-order-software) Prove Quality Show consistent service with clear proof and communication. ![](https://learn.sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Inspection Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Inspection%20Icon.svg) Inspections Popular Capture proof of work with photos, notes, and reports.](https://sweptworks.com/janitorial-inspection-software) [![Checklist Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Checklist%20Icon.svg) Cleaner Checklist Create clear, consistent checklists with translation in 100+ languages.](https://sweptworks.com/features/janitorial-checklist-software) [![Messaging Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Messaging%20Icon.svg) Team & Client Messaging Popular Keep conversations with cleaners and clients in one place for faster updates.](https://sweptworks.com/features/cleaning-business-communication-system) Control Costs Track job costs, supplies, and margins. ![](https://learn.sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Profitability Reports](https://learn.sweptworks.com/hubfs/Swept%20Icons/Profitability%20Reports.svg) Profitability Report See which jobs are making money and which are not.](https://sweptworks.com/features/janitorial-profitability-tracking-software) [![Job Costing Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Job%20Costing%20Icon.svg) QuickBooks Online Payroll Integration New Send approved hours to QuickBooks and simplify payroll.](https://sweptworks.com/features/integrations/payroll/quickbooks) [![Supplies Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Supplies%20Icon.svg) Supply Management Track supply usage and avoid over-ordering.](https://sweptworks.com/features/janitorial-supply-inventory-management-system) Not sure where to start? Watch our interactive demo to learn more. [View All Features →](https://sweptworks.com/features) Compare Plans ![](https://learn.sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Launch Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Launch%20Icon.svg) Launch Start strong with time tracking, scheduling, and compliance tools for your team.](https://sweptworks.com/launch) [![Optimize Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Optimize%20Icon.svg) Optimize Win and retain more contracts with stronger quality control and team visibility.](https://sweptworks.com/optimize) [![Scale Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Scale%20Icon.svg) Scale Grow profitably with better client communication, supply workflows, and cost control.](https://sweptworks.com/scale) [![Messages GIF\_v2](https://learn.sweptworks.com/hubfs/Product%20Images/Messages%20GIF_v2.gif) Client & Cleaner Messaging Stop drowning in emails and WhatsApp messages Learn more →](https://sweptworks.com/features/cleaning-business-communication-system) Find out which plan is right for your business [Compare Plans](https://sweptworks.com/compare-plans) Resources ![](https://learn.sweptworks.com/hubfs/raw_assets/public/Swept%20Website%20-%20Theme/images/svg/Icons/Chevron.svg) [![Resources Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Resources%20Icon.svg) Resources Proven guides, templates, and powerful tools for janitorial businesses.](https://sweptworks.com/resources) [![Free Tools icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Free%20Tools%20icon.svg) Free Tools Interactive calculators & tools to help you make better business decisions.](https://sweptworks.com/resources/tools) [![Blog Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Blog%20Icon.svg) Blogs Learn about latest trends and tools in commercial cleaning industry.](https://learn.sweptworks.com/) [![Success Stories Icon](https://learn.sweptworks.com/hubfs/Swept%20Icons/Success%20Stories%20Icon.svg) Success Stories Successful janitorial businesses that run on Swept.](https://sweptworks.com/resources/success-stories) [![Job Costing tool](https://learn.sweptworks.com/hubfs/Hubspot%20Blog%20Headers%20(1).gif) Free Job Costing Calculator Bid confidently based on accurate job costs & target profit margin Use for free →](https://sweptworks.com/features/cleaning-job-costing-software) Get support resources & attend weekly training [Support Hub](https://sweptworks.com/resources/support) [About →](https://sweptworks.com/about) Ready to see Swept? Get a quick walkthrough tailored to your janitorial operation. [Get Demo](https://sweptworks.com/product-demo-form) Back to all content # How To Make An Invoice For Cleaning Services ![Author Avatar](https://app.hubspot.com/settings/avatar/9908a4aaef4f4c94ffdc54637973c79f) Michelle Audas [Connect on LinkedIn](https://www.linkedin.com/in/michelle-audas-a96a1620/) 5 min read • Aug 15, 2018 Run Your Business ![\How To Make An Invoice For Cleaning Services\](https://learn.sweptworks.com/hubfs/Cleaning-Business-Owner-Invoice.jpeg) **Cash Flow!** It’s one of the most important things that a cleaning business needs to be aware of. Learn how to make an invoice for cleaning services and become an invoice master. But truthfully, not everyone enjoys the act of[creating and sending out invoices.](https://blog.invoiceberry.com/2017/01/what-is-an-invoice-how-can-i-make-one/) And some businesses aren’t sure where to begin. Becoming an invoice master can help you avoid mistakes that can stifle cash flow. In order to iron out the kinks of your invoicing and promote the financial health of your commercial cleaning business, let’s go over **common invoicing mistakes that cleaning services companies make** and how to avoid them. This will enhance your customer satisfaction and result in a smoother invoicing process, meaning you get paid faster. ### **How To Make An Invoice For Cleaning Services #1 - A Bit of personalization goes a long 2ay** Invoices are a must for any janitorial business, but they don’t have to be generic. The invoices that your clients receive should reflect your company’s unique character and help you stand out. ![How To Make An Invoice For Cleaning Services](https://learn.sweptworks.com/hs-fs/hubfs/Imported_Blog_Media/Invoice-Berry-Screenshot-1.png?width=786&height=509&name=Invoice-Berry-Screenshot-1.png) By incorporating a logo or other unique design elements, you can spice up the invoice aesthetic while making it a more memorable experience for your clients. It doesn’t take a lot of time or effort but will have a long-lasting impact on your business. Elevate the perception and reputation of your business amongst the stiff competition through invoice personalization! ### **How To Make An Invoice For Cleaning Services #2 - Send invoices promptly** Delivering your invoices as soon as possible is really important. If you don’t send your invoices right away, you may be hampering your cash flow. This has the potential to snowball out of control leaving your financial status in a dismal state 🙁 Get into the habit of creating the invoice and [sending it right away](https://www.minds.com/blog/view/764398705745862658). Doing so not only leaves you with one less thing to worry about but also gives your recipient an ample amount of time to sort out their finances and compensate you faster. ### **How To Make An Invoice For Cleaning Services #3 - Measure twice, cut once** There is no room for error while creating the invoice itself. Small accounting mistakes, incomplete data entry, or incorrect client information can delay the payment process or halt it entirely. This is one of the biggest invoicing faux pas that a commercial cleaning business can make, and it’s bound to leave a sour taste in the client’s mouth. When you’re itemizing your invoice, be specific and clear with the information entry, and any costs associated with your services. Double-check for spelling errors, look over the client details and anything else pertaining to the invoice creation. If details aren’t your jam, and you’re finding it difficult to take the time to do it properly, this is an easy task to delegate to a virtual assistant, which you can hire online via sites like [Upwork](https://www.upwork.com/ppc/landing/?ct=Assistants&gclid=EAIaIQobChMInZ-2vtPv3AIVB1cNCh1o7wM8EAAYBCAAEgJKj_D_BwE&hl=Top%20Rated%20Virtual%20Assistants&query=Virtual). ### **How To Make An Invoice For Cleaning Services #4 - Avoid surprises** It’s always in your best interest to lay everything out on the table so that the invoices you send don’t contain any surprises. Prior to signing a contract with you, your **terms and pricing** need to be clear both to you and your client. This helps minimize the risk of any unpredictable invoice contents, which can make you vulnerable to clients contesting your invoice and slowing down the payment process. Put yourself in your customers’ shoes: you wouldn’t be too happy if an invoice arrived with unforeseen expenses.  Talk to your clients, understand exactly what it is they want and be sure to disclose any associated expenses that will be included on the invoice. **Be clear with your payment deadlines** and if any **penalties** apply to late payments. ### **How To Make An Invoice For Cleaning Services #5 - Follow-up** We’re all busy. So it’s not uncommon for people to forget their commitments, and it’s often completely unintentional. Things can come up in life that can cause your client to forget or overlook the impending deadline of your invoice.   Don’t hesitate to follow up on any outstanding invoices that your customers have yet to reimburse. A simple reminder can expedite the payment rather than it being forgotten, causing your cash flow to suffer. This could score you major brownie points with your client if you send reminders prior to the deadline — especially if there are penalties associated with late payments. A quick email or perhaps another invoice can quickly be procured and sent out as a reminder of deadlines or late payments. ### **How To Make An Invoice For Cleaning Services #6 -** Back it up No industry or business is immune to unforeseen circumstances — it happens to the best of us. Invoices can, (and do!) get lost sometimes, whether due to human error or otherwise. It’s in your best interest to have backups. Using a cloud-based service like [InvoiceBerry](http://invoiceberry.com) will ensure your invoices aren’t just saved on your desktop computer. ### **How To Make An Invoice For Cleaning Services #7 - Do it online** A lot of the aforementioned invoicing mistakes can be remedied or avoided entirely with the use of an online invoicing platform. Online invoicing software makes the entire invoicing process a breeze while keeping your records secure in the cloud. An invoicing software such as [InvoiceBerry](http://invoiceberry.com) can reduce the frustration that often accompanies invoice creation. These tools allow you to [quickly create and deliver invoices](https://blog.invoiceberry.com/2017/09/online-invoicing-saves-time-improves-income/) to your clients, and keep track of expenses and cash flow, while also offering your clients convenient online payment methods. For the commercial cleaning industry, online invoicing will alleviate some of the headaches associated with business operations and boost client satisfaction 🙂       ## **The Bottom Line: Invoicing is Important to Your Cleaning Services Business!** At the end of the day, mistakes can happen while creating invoices for your customers, but there are always methods to minimize their occurrence. Keeping the 7 tips listed above in mind will pave the way to a more effective invoice creation process that will leave your clients happy and keep your cash flow healthy. 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